Our Services

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What We Can Provide

Our Core Accounting Services

These are some of the services we can provide to your apartment complex.

Monthly Financial Statements

Tracks rent income, late fees, utility reimbursements, and all expenses down to the property level.
Shows assets (e.g., deposits, reserves), liabilities (e.g., mortgage, accrued expenses), and equity for each property or entity.
Provides clarity on operating, investing, and financing cash movements—critical for decision-making.

General Ledger Maintenance

Adjusting journal entries.
Ensuring every rent, utility, or maintenance expense is coded correctly.
Resolving discrepancies, reclassifying miscoded transactions, and documenting audit trails.

Bank and Credit Card Reconciliations

Reconcile all property-level operating and security deposit bank accounts.
Review all credit card activity for proper classification.
Identify and clear stale or unmatched transactions.

Accounts Payable Processing

Invoice review, coding, and approval routing.
Duplicate invoice checks and exception handling.
Timely payment scheduling to avoid late fees.
Monthly vendor aging reports and 1099 tracking for year-end filings.

Audit Readiness

Year-End Financial Package Preparation.
Compliance Review
Internal Controls Documentation

Our Budgeting & Financial Planning Services

Annual Operating Budget Development

We develop detailed, property-specific operating budgets that set the financial direction for the year ahead.

Revenue Projections:

Forecast rental income based on unit mix, occupancy trends, rent escalations, and concessions.

Expense Forecasting

Build line-item estimates for utilities, maintenance, insurance, payroll, and contract services.

Reserve & Debt Planning

Include funding for capital reserves and scheduled debt service to support lender and investor requirements.

Monthly Budget Monitoring & Variance Analysis

We track budget adherence throughout the year and help you take corrective action when needed.

Budget vs. Actual Reporting

Monthly comparisons to highlight financial performance and flag over- or under-spending.

Variance Explanations

Written summaries for major deviations with root-cause analysis (e.g., higher utility usage, turnover costs).

Adjustments & Recommendations

Mid-year updates to forecast remaining months and improve cash flow management.

Accounting & Property Management Software Expertise

Property Management Software

These platforms combine accounting with leasing, rent collection, and maintenance tracking—most common in the apartment industry.

AppFolio

We assist with bank reconciliations, rent roll reviews, owner statements, and monthly reporting directly in AppFolio. We ensure data integrity and help clean up tenant ledgers.

Yardi Breeze & Yardi Voyager

We support journal entries, GL coding, property-level reporting, and can prepare investor packages using Yardi’s built-in tools. We also assist with budgeting and vendor management modules.

Buildium

We can enter and categorize expenses, reconcile accounts, assist with owner disbursements, and generate detailed monthly reports. We also work on owner statement customization and payment tracking.

Supplemental Tools & Integration Support

We also work with tools that enhance or connect to core systems for better reporting, automation, and data sharing.

Excel & Google Sheets

We build custom reporting templates, budgeting models, and variance analysis spreadsheets for clients who want flexibility and transparency.

Dropbox / Google Drive / SharePoint

For secure file-sharing and document management, we adapt to your preferred cloud environment.

Property Meld / Maintenance Software Integration

While we don’t manage maintenance directly, we help ensure expenses flow cleanly from work orders into your accounting records.